Sandyford Industrial Estate
Spectate may collect this information in a variety of ways. For example, data might be contained in application forms, CVs, or collected through interviews or other forms of assessment, including online tests.
Spectate may also collect personal data about the applicant from other third parties, specifically references supplied by former employers. Spectate will seek information from third parties only once a job offer to the applicant has been made and will inform the applicant that it is doing so.
Where a candidate has been submitted via a recruitment agency, it is the responsibility of the recruitment agency to collect and process the applicant’s data as per data protection and GDPR requirements before the candidate is submitted to Spectate.
Spectate needs to process data to enter into a contract with the applicant should they be successful in the recruitment process.
In some cases, Spectate needs to process data to ensure that it is complying with its legal obligations. For example, to check an applicant’s eligibility to work in Ireland before employment starts.
Processing data from job applicants allows Spectate to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. Spectate may also need to process data from job applicants to respond to and defend against legal claims.
The applicant’s information may be shared internally for the purposes of the recruitment process. This includes members of HR and the recruitment team, interviewers involved in the recruitment process and hiring managers.
Spectate will not share the applicant’s data with third parties. In addition, the applicant’s data will not be transferred outside the European Economic Area.
If an application is unsuccessful, Spectate will ask for the applicant’s consent before it retains their data in relation to future employment opportunities for which the candidate may be suited. The applicant’s data will be held on Spectate’s Applicant Tracking System for up to 1 year after the end of the recruitment process.
If the applicant does not wish for Spectate to retain their data, they must request that it is deleted and they can withdraw their consent at any time during the retention period. In addition, the applicant can request to see what data Spectate holds on them. Spectate will respond to such a request within 30 days of receipt. At the end of the retention period (or once the applicant withdraws their consent), the applicant’s data is deleted or destroyed.
If Spectate receives a candidate from a recruitment agency, we will obtain consent to retain the candidate’s data within 30 days of receipt.
If an application for employment is successful, personal data gathered during the recruitment process will be transferred to the applicant’s personnel file and retained during their employment. The periods for which the new hire’s data will be held will be provided to them in a privacy notice.
Where Spectate receives unsolicited personal data, e.g. speculative CVs at a time when we are not recruiting for a particular role, we will request the consent of the candidate to keep their data on file for a period of up to 1 year for any future employment opportunities.
You are under no statutory or contractual obligation to provide data to Spectate during the recruitment process. However, if you do not provide the information, this may prevent Spectate processing your application to completion.